Name Job: Logistic Assistant

Deadline:18 April 2021

Location: Work based on: Aden

Field medical foundation (FMF)

FMF is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio-economic situation in Yemen since 2012.

Duties and Responsibilities:

• Procurement

Estimate and establish cost parameters and budgets for purchases

Create and maintain good relationships with vendors/suppliers

Make professional decisions in a fast-paced environment

Maintain records/ tracker of purchases, pricing, and other important data

Review and analyze all vendors/suppliers, supply, and price options

Develop plans for purchasing equipment, services, and supplies

Negotiate the best deal for pricing and supply contracts

Ensure that the products and supplies are high quality

Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.

Receive PRs, and handle all procurement process.

Create and maintain serial number for all PRs.

Maintain well archiving (hard & soft) for procurement documents.

• Fleet

Ensure maintenance and inspection for all rented vehicles are carried out on regular basis.

Ensure all drivers are trained and oriented on relevant FMF’s rules and code of conduct.

Ensure all safety items/ tools are available in all rented vehicles.

Carry out daily check up on vehicles (use checkup list).

Responsible on handle all requests related to vehicles and complete all rental process according to FMF’s policy as well as its claim which should be submitted to finance on monthly basis.

Ensure well archiving for all agreements (Hard & Soft).

Maintain fleet tracker which has to be updated and shared with senior logistic officer by 1st of each month.

• Assets

Ensure all assets are recorded and have ID number.

Ensure comply with FMF’s policy and use the required forms in using, transporting and handing over the assets to staff.

Maintain assets register which has to be updated and shared with senior logistic officer by 1st of each month.

Carry out yearly physical count to assets and well archiving for.

• Warehouse

Ensure all standards of warehouse are applied.

Ensure items stored in the warehouse as per FMF policy & procedures.

Ensure materials are stored and arranged in an orderly manner in terms of grant, item category and similarity, ease of accessibility, and frequency of item’s movement with the objective of optimum utilization of storage space.

Ensure all materials on the warehouse are placed in a clean and neat manner.

Organizes and conducts monthly and annual inventory.

Follow the procedures of receive and release goods and use the respective forms.

Ensuring the quantity and quality of materials during delivery and check with the raised PR’s and asking Confirmation for quality of coming materials from the requested department.

Ensure all transactions are reflected on warehouse register.

Ensure use serial number for all GRNs.

Job Requirements:

2-4 years of experience in procurement activities & Previous experience working with NGO’s

Good skills of planning, organizing and prioritizing workload,

Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel)

Ability to analyze problems and strategize for better solutions

Ability to negotiate, establish, and administer contracts

Excellent verbal and written communication skills

Ability to multitask, prioritize, and manage time efficiently

Ability to work well with management and staff at all levels

How to Apply

Applicants should send a CV and covering letter, both in English, to Field Medical Foundation ( jobs@fmfyemen.org ) with the title of the position you are applying for in the subject of email.