Title: HR Assistant

Location : Aden, Yemen

Deadline: 11/02/2020

About The Project
According to 2019 Humanitarian Needs , acute malnutrition among children under the age of 5 is estimated at just over 2 million children, including nearly 360,000 Severe Acute Malnutrition (SAM) cases. Given that a child with severe acute malnutrition is 11 times more at risk of death than a healthy child, preventing, detecting and treating malnutrition among children and improving IYCF practices are essential life-saving interventions that will contribute significantly to reducing the impact of the ongoing conflict on children in Yemen. Due to the current situation, FMF is proposing a project that aims to detect, prevent and treat acute malnutrition among the most vulnerable population (children under five ‘ land pregnant and lactating women (PLW) ).

Responsibilities:-

• Assist in preparing the general plan of the human resource and employee affairs department, and participate in the implementation of the plan under the supervision of the HR manager
• Follow up the rules and regulations of the employee policies, particularly the attendances (time in and out) and leave as well as official holidays and employee benefits
• Direct supervision on the employee attendances (finger print) and updating it accordingly and preparing monthly summary report of employee discipline to the HR manager.
• Receive job applications and prepare shortlists according to recruitment policies, prepare applicant’s interview schedules by coordinating with them and apply recruitment policies based on the recruitment plan.
• Participate in the annual employee performance evaluation in accordance with FMF policy and under the supervision of HR manager.
• Constant update of employee statue such as (employee leave , permission, missions , per diems ) to the employee affairs system( Yemen soft)
• Follow up employee changes and update staff information according to the changes such as (employee promotions, qualifications, movements and personal information etc.
• Follow up staff guarantees whose recruitment might require commercial insurance as well as renew these papers annually
• Update the employee status forms to facilitate the work for FMF staff.
• Prepare and print Admin orders and guidelines as well as warnings and costs
• Keep all admin in/out correspondence documents and archive them
• Disseminate the culture of quality amongst the employees, apply it, instil its principles in them and consider it as part of the work.
• Analyze, identify employee training needs for FMF staff and follow up training workshops, nominate them accordingly, coordinate with their line managers and update the HR manager.
• Follow up evaluation of training impact of FMF staff and present recommendations based on the results.
• Coordinate with training institutes/local trainers or international for employee training purposes.
• Participate in developing management processes, create a positive environment, and improve the work place.
• Check trainers reports and trainees evaluation of the trainings
• Receive all incoming correspondences to FMF in regards with trainings
• Participate in the planning of the daily, monthly and annual maintenance and supervise vehicle movements through inspection visits, make sure vehicles are filled with fuel, spare parts are checked and keep it clean etc.
• Supervise the maintenance of the generators, vehicles and electric networks by making field visit plans for the engineer.
• Supervise the maintenances of the foundation’s premise through the provision of proper maintenance services as well as the guards of the foundation.
• Apply the rules and regulations of safety and security that will ensure the safety of FMF staff
• Monitor the daily activities of service and cleaning employees and shifts of the guards on a daily basis.
• Conduct any other assignments as required

Qualification:-

University degree in related field.

Skills:-

• Solid experience of Human Resources procedures.
• At least 1 year experience as HR Assistant or in a similar position with NGO
• Ability to organize work effectively

 Competences:-

• Good communicational skills
• Interpersonal skills
• Work under pressure
• Be flexible in all aspects of work

How to Apply
Applicants should send a CV and covering letter, both in English, to Field Medical Foundation ( [email protected] ) with the title of the position you are applying for in the subject of email.