POSITION TITLE: Logistic Assistant

JOB LOCATION: West Coast

REPORT TO: Logistic Officer

ANNOUNCEMENT CLOSING DATE: 05/01/2026

ABOUT FMF:

Field Medical Foundation (FMF) was established in 2012 as an independent entity, with an official declaration by the Ministry of Social Affairs and Labor (MOSAL), and with a vision to empower communities for a better life and sustainable development. FMF’s message looks to contribute to alleviating the suffering of vulnerable people in society and enabling them to access comprehensive health, education, and developmental services through building effective partnerships, mobilizing and investing resources and volunteer efforts, and directing them toward implementing sustainable development and initiatives programs in accordance with best practices and policies of humanitarian action.

*FMF provides work environment which is free of sexual exploitation and abuse, discrimination, and all forms of harassment and abuse of the foundation.

*We undertake rigorous procedures to ensure that only people suitable to work with children and adults’ beneficiaries are allowed to join our organization so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adults’ beneficiaries from abuse.

POSITION DESCRIPTION/ KEY RESPONSIBILITIES:

1. Procurement

• Estimate and establish cost parameters and budgets for purchases
• Create and maintain good relationships with vendors/suppliers
• Make professional decisions in a fast-paced environment
• Maintain records/ tracker of purchases, pricing, and other important data
• Review and analyze all vendors/suppliers, supply, and price options
• Develop plans for purchasing equipment, services, and supplies
• Negotiate the best deal for pricing and supply contracts
• Ensure that the products and supplies are high quality
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
• Receive PRs, and handle all procurement process.
• Create and maintain serial number for all PRs.
• Maintain well archiving (hard & soft) for procurement documents.

2– Fleet

• Ensure maintenance and inspection for all rented vehicles are carried out on regular basis. 
• Ensure all drivers are trained and oriented on relevant FMF’s rules and code of conduct.
• Ensure all safety items/ tools are available in all rented vehicles.
• Carry out daily check up on vehicles (use checkup list).
• Responsible on handle all requests related to vehicles and complete all rental process according to FMF’s policy as well as its claim which should be submitted to finance on monthly basis.
• Ensure well archiving for all agreements (Hard & Soft).
• Maintain fleet tracker which has to be updated and shared with senior logistic officer by 1st of each month.

3– Assets

• Ensure all assets are recorded and have ID number.
• Ensure comply with FMF’s policy and use the required forms in using, transporting and handing over the assets to staff.
• Maintain assets register which has to be updated and shared with senior logistic officer by 1st of each month.
• Carry out yearly physical count to assets and well archiving for.

4– Warehouse

• Ensure all standards of warehouse are applied.
• Ensure items are stored in the warehouse as per FMF policy & procedures.
• Familiar with the WFP HTS site for waybills confirming & Lastmile application for scanning waybills.
• Ensure materials are stored and arranged in an orderly manner in terms of grant, item category and similarity, ease of accessibility, and frequency of item’s movement with the objective of optimum utilization of storage space.
• Ensure all materials on the warehouse are placed in a clean and neat manner.
• Organizes and conducts monthly and annual inventory.
• Follow the procedures of receive and release goods and use the respective forms.
• Ensuring the quantity and quality of materials during delivery and check with the raised PR’s and asking Confirmation for quality of coming materials from the requested department.
• Ensure all transactions are reflected on warehouse register.
• Ensure use serial number for all GRNs.

QUALIFICATIONS AND REQUIREMENTS:

• At least 2-4 years’ experience in procurement & warehousing activities & Previous experience working with NGO’s
• Good skills of planning, organizing and prioritizing workload,
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel)
• Ability to analyze problems and strategize for better solutions
• Ability to negotiate, establish, and administer contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Ability to work well with management and staff at all levels.

NOTE: Applicants are requested to apply as soon as possible; the interviews will be done in a rolling basis.

HOW TO APPLY:

• The deadline for receiving applications is Monday, January 5, 2026 
• Interested candidates are requested to submit their application by (CLICKING HERE) 
• Only short-listed candidates will be contacted.