POSITION TITLE: Data Management Assistant

JOB LOCATION: Aden

Report to: Data Management officer

ANNOUNCEMENT CLOSING DATE: 20/07/2024

ABOUT FMF:

Field Medical Foundation (FMF) was established in 2012 as an independent entity, with an official declaration by the Ministry of Social Affairs and Labor (MOSAL), and with a vision to empower communities for a better life and sustainable development. FMF’s message looks to contribute to alleviating the suffering of vulnerable people in society and enabling them to access comprehensive health, education, and developmental services through building effective partnerships, mobilizing and investing resources and volunteer efforts, and directing them toward implementing sustainable development and initiatives programs in accordance with best practices and policies of humanitarian action.

*FMF provides work environment which is free of sexual exploitation and abuse, discrimination, and all forms of harassment and abuse of the foundation.

*We undertake rigorous procedures to ensure that only people suitable to work with children and adults’ beneficiaries are allowed to join our organization so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adults’ beneficiaries from abuse.

JOB DESCRIPTION: 

FMF is implementing a Youth Health Project in three governorates (Aden, Hadramout, Taiz) aims to scale up the integrated and adolescent-friendly reproductive health service delivery points to meet the emergency needs of women, Youth, adolescents, and girls.

MAIN DUTIES AND RESPONSIBILITIES:

• Aggregate and maintain accurate, complete, and up-to-date information for effective project design, implementation, management, monitoring, and evaluation.
• Verify the accuracy and completeness of collected data to ensure reliability.
• Assist in developing new data collection tools to facilitate efficient information retrieval.
• Identify gaps in information management and recommend corrective actions to enhance data quality.
• Conduct data collection audits to capture necessary data while avoiding unnecessary collection.
• Maintain comprehensive records related to data management processes.
• Establish and maintain databases and spreadsheets aligned with project requirements.
• Ensure project and office documentation adheres to organizational policies and regulations.
• Assist in generating reports and analyze data for decision-making purposes.
• Follow data protection protocols diligently to safeguard sensitive information.
• Assist with statistical data when required.
• Build the capacity of the field team in data collection processes.
• Collaborate with field teams and staff to resolve data discrepancies or issues.
• Support the implementation of new Health Information System (HIS) features or upgrades.
• Troubleshoot technical issues related to data entry or system usage.
• Follow organizational policies and procedures related to data management and privacy

QUALIFICATIONS AND REQUIREMENTS:

• A university degree in fields such as Computer Science, Information Management, or Technology is required.
• 2 years of experience in data management, , or related fields.
• Experience working with international NGOs is preferred.
• Familiarity with health-related organizations is helpful.
• Satisfactory level of English is essential for reporting.
• Excellent computer skills, particularly in Microsoft Office (Excel, Outlook).
• Familiarity with data collection tools such as KOBO Toolbox and DHIS2 or similar platforms preferable.
• Knowledge of statistical programs for data analysis.
• Strong interpersonal skills for collaboration within teams.
• Effective organizational skills to manage data and reporting.
• Willingness to learn and adapt to new technologies and tools.
• Ability to work in a dynamic and changing environment.

NOTE: Applicants are requested to apply as soon as possible; the interviews will be done in a rolling basis.

HOW TO APPLY: 

• The deadline for receiving applications is Saturday, June 20^th, 2024 
• Interested candidates are requested to submit their application by (CLICKING HERE) 
• Only short-listed candidates will be contacted.