Job Title: Finance Assistant (1)

Location: Aden.

REPORTING TO: Finance Officer

Deadline: 27-02-2022

Background

FMF is a non-profit and non-governmental organization aiming to provide health, nutrition, food security and protection services as a humanitarian response to the escalating socio economic situation in Yemen since 2012.

KEY RESPONSIBILITIES AND DELIVERABLES 

• Maintain complete books of accounts, as per the project’s Finance Operations Manual.
• Perform routine calculations to produce analyses and reports as requested by the Finance Officer.
• Check all payment claims to ensure compliance with FMF’s policy & procedures, donor requirements, and Yemeni laws and regulations.
• Ensure that all payments are properly coded to be recorded against active grants and complete authorization of respective budget holders as per the project’s thresholds of approval.
• Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries.
• Ensure that all official letters and Payments with their supporting documents are signed and stamped with all required stamps.
• Assist the Finance Officer and Internal Auditor to strengthen internal controls & controls environment.
• Assist Finance officer to ensure appropriate segregation of duties for each & every financial management task and transaction.
• Assist Finance Officer to prepare Budget vs. Actual and any other requested reports.
• Monitor cash & bank flows on a daily basis and maintains close coordination with financial management to ensure smooth cash flows. Safeguard of the project cash from assessed/known risks.
• Collect information for preparing the payroll payments for livelihood’s employees.
• Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
• Ensure that financial transactions are recorded based on the official exchange rate.
• Obtain the Bank statements from the bank on a monthly basis.
• Scan all completed financial transactions on a daily basis.
• Ensure that all project documents are kept properly in both hard and soft copies.
• Maintain asset & liabilities monthly schedules & reconciliations& ensure that all balances are reconciled with QuickBooks accounting system with justification for any balance if needed.
• Follow up with the Employees of the project to reconcile their advances on a monthly basis.
• Assist the finance team during Internal or external audit, donor-specific audit, any authorized third-party review of financial records.
• Participate in Assets and Inventory physical count.
• Maintain working relationships with project staff to ensure smooth financial implementation of the project.
• Undertake any training and professional development as and when required.
• Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers on time and in an appropriate manner, and ensure that all problematic issues are raised with the Program team at the earliest opportunity.
• Any other related duties as assigned by the line manager.

Essential Requirements

• Bachelor’s Degree in accounting is required.
• Minimum of 1-2 years relevant experience.
• Knowledge of computerized accounting software, preferably QuickBooks accounting system and high-level of Microsoft Excel.
• Prior working experience with NGOs / INGOs.
• Very Good communication and reporting skills in written and spoken English.
• Excellent in using Microsoft including (word, excel, PowerPoint, and emails).
• Commitment, honesty, and reliability.

How to Apply

Interested candidates are requested to submit their application by (Click Here)