5 Job Vacancies – Food Security Project

5 Job Vacancies – Food Security Project

 

Jobs Vacancies – Food Security Project

The Field Medical Foundation (FMF) is announcing the following jobs vacancies in the Food Security Project :

  1. Food Security Logistics Officer
  2. Food Security Logistics Assistant
  3. Food Security Officer
  4. Data Entry/IT Assistant
  5. Monitoring & Evaluation Officer

How to Apply:

Interested applicants should send application by January 10th 2016 by following the steps below:

 

  1. Fill in the application form on the following link: http://goo.gl/forms/VTnPiDQs1q
  2. Send CV (English) to ((  jobs@fmfyemen.org  )) with the subject heading: the title of job vacancy.

Important:

-        Kindly read carefully the job description and skills required below

-        Please don’t forget to write the job title on the subject

 

Food Security Logistics Officer

Key responsibilities and duties

-        Direct supervision of FDPs (stores) conditions, rent and safety… etc.

-        Supervise the work of FDP monitors, guards and scoopers.

-        Directly manage supply chain of food commodities from the donor.

-        Assure all food quantities fully received according to donor plans.

-        Accurately manage in/out stocks of the field distribution points (FDPs).

-        Assure accurate management of way bills including correct calculations, reporting, filing and on time sending of originals back to transporters.

-        Support FDP monitors and assist in building their capacity.

-        Provide daily up-to-date data about quantities in the FDPs during food receiving and distribution.

-        Solve any problem upon occurrence with close coordination of project manager and deputy.

-        Ensure enough place to receive food commodities in FDPs with all relevant requirements of food storage according to donor standards.

-        Continuous follow up and coordination with donor concerning food commodities dispatch, loses and damages… etc.

-        Co-ordinate the supply of food and logistics support in the food distribution points (FDPs) in Lahj.

-        Providing the monthly FDP logistic and clerical needs for distribution.

-        Selecting and follow up on and advising on FDPs conditions in coordinating with the food Security Officer and FDP Monitors.

-        Implementing procurement duties.

-        Manage all contract agreements and leases of FDPs

-        Follow logistic procedures to ensure compliance with donor regulations

-        Ensure all procurement activities are fully and transparently documented through Invoices and Delivery Reports

-        Ensure appropriate storage of records of procurement documentation including quotations, requisitions, purchase orders, goods received notes and receipts

-        Paying the rent of the field distribution points (Stores).

-        Ensure the proper management of FDPs and participate in physical regular check of available food stuffs in the Stores by inventory

-        In coordination with the WFP, ensure proper and timely transportation of food to the Stores

-        Manage the FDPs cleanliness and organizing

-        Ensure security of food received in the FDPs

-        Accurately maintain the logistic filing systems ensuring rigorous adherence to logistic processes

-        Prepare contracts; negotiate and analyze contract content

-        Provide briefings and debriefings for field staff.

-        Provide monthly staff assessment for supervised staff.

Reporting & Supervision:

-        Directly Supervise FDP Monitors in all districts targeted by the food security project.

-        Prepare Daily report on the Available amounts of food in all FMF FDPs.

-        Prepare Daily report on Distributed amounts of food in all FMF FDPs.

-        Keep Daily up-to-date Way Bill Summary Report for every WFP GFD plan.

-        Prepare a monthly report on all logistics activities to the project manager.

-        Ensure accurate and on time logistic reports by FDP Monitors and bear full responsibility of any mismanagement or failure.

-        Ensure sound FDPs management and smooth opening and closing inventory data management.

Skills and expertise required:

-        BA degree in a relevant field.

-        Previous experience in logistics preferably in food security in an international organization.

-        Excellent skill in MS. Excel.

-        Excellent reporting skills with high ability in calculation and data management skills.

-        Very good in English language.

-        Committed, highly organized and respect time.

-        Ability to use Email and familiar with electronic correspondence.

-        Able to work under pressure.

-        Familiar with field work, preferably in Lahj districts.

-        Willingness to make frequent field visits to project FDPs.

-        Willingness to work during weekends and official holidays if required.

Food Security Logistics Assistant 

Key responsibilities and duties

-        Assist in supervision of FDPs (stores) conditions, rent and safety… etc.

-        Assist in management of supply chain of food commodities from the donor.

-        Assist Logistic Officer in assuring all food quantities fully received according to donor plans.

-        Assist in managing in/out stocks of the field distribution points (FDPs).

-        Assist Logistic Officer assuring accurate management of way bills including correct calculations, reporting, filing and on time sending of originals back to transporters.

-        Assist in providing daily up-to-date data about quantities in the FDPs during food receiving and distribution.

-        Assist in solving problems upon occurrence under supervision of the Logistics Officer.

-        Assist in coordinating the supply of food and logistics support in the food distribution points (FDPs) in Lahj.

-        Assist in providing the monthly FDP logistic and clerical needs for distribution.

-        Assist in selecting and following up on the FDPs conditions in coordinating with the food Security Officer and FDP Monitors.

-        Assist in implementing procurement duties.

-        Manage all contract agreements and leases of FDPs.

-        Follow up logistic procedures to ensure compliance with donor regulations.

-        Ensure all procurement activities are fully and transparently documented through Invoices and delivery reports.

-        Ensure the proper management of FDPs and participate in physical regular check of available food stuffs in the FDPs by inventory

-        In coordination with the WFP, ensure proper and timely transportation of food to the FDPs

-        Manage the FDPs cleanliness and organizing

-        Ensure security of food received in the FDPs

-        Accurately maintain the logistic filing systems ensuring rigorous adherence to logistic processes

-        Prepare contracts; negotiate and analyze contract content

-        Provide briefings and debriefings for field staff

 

Skills and expertise required:

-        BA degree in a relevant field.

-        Previous experience in logistics preferably in food security in an international organization.

-        Very good skill in MS. Excel.

-        Very good reporting skills with high ability in calculation and data management skills.

-        Very good in English language.

-        Committed, highly organized and respect time.

-        Ability to use Email and familiar with electronic correspondence.

-        Able to work under pressure.

-        Familiar with field work, preferably in Lahj districts.

-        Willingness to make frequent field visits to project FDPs.

-        Willingness to work during weekends and official holidays if required.

Food Security Officer

Key responsibilities and duties

-        Develop food distribution plans and timetables in coordination with district coordinators under close supervision from project manager and Deputy.

-        Prepare accurate lists of targeted areas/villages/neighborhoods for food distribution with detailed justifications in close collaboration with the district coordinators.

-        Directly supervise field processes to ensure effective and smooth food distribution in the FDPs in the targeted districts.

-        Develop a comfortable, smooth and organized mechanism for food distribution to beneficiary households in collaboration with the project manager and deputy project manager.

-        Follow up on sound and comfortable environment in the food distribution points

-        Responsible for identification the registered beneficiary households lists in collaboration with the data entry assistant.

-        Issue stock requests according to daily distribution plans.

-        Plan and follow up the activities of the food distribution.

-        Prepare the budget of daily labour wages (organizers, clerks and porters… etc.).

-        Paying the wages of daily labour and ensure proper invoicing in close collaboration with the finance department.

-        Directly supervise the work of District Coordinators, distribution clerks, organizers,

-        Conduct regular meetings with beneficiaries, community leader committees, and partners on the food distribution arrangements.

-        Follow up on the quality control of food storage in the FDPs.

-        Schedule regular visits to beneficiaries of food security and FDPs.

-        Active liaison with relevant stakeholders in the field to avoid any conflict.

-        Prepare monthly report on the achieved duties and progress highlighting faced problems and solutions implemented.

-        Train staff on relevant subject.

-        Perform any assigned task by the project management.

-        Provide briefings and debriefings for field staff.

-        Provide monthly staff assessment for supervised staff.

-        Provide daily food distribution report during distribution period.

 

Skills and expertise required:

-        BA degree in a relevant field.

-        Previous experience in food security project duties preferably in an international organization.

-        Excellent skill in MS. Word and Excel.

-        Excellent reporting skills with high ability in calculation and data management skills.

-        Very good in English language.

-        Committed, highly organized and respect time.

-        Ability to use Email and familiar with electronic correspondence.

-        Able to work under pressure.

-        Familiar with field work, preferably in Lahj districts.

-        Willingness to make frequent field visits to project FDPs.

-        Willingness to work during weekends and official holidays if required.

Data Entry/IT Assistant

Key responsibilities and duties

Date Entry Duties:

-        Prepare accurate lists of beneficiary households’ data in MS. Excel or Access.

-        Cross-check and validate beneficiary households’ data before and after being processed.

-        Prepare, design and print ration cards for beneficiary households.

-        Mange issuing ration cards according to number of HHs.

-        Manage accurate and sound records of ration cards issued with returned project copies/slips of ration cards.

-        Insure up-to-date inclusive data of HHs, targeted areas, other demographic data.

-        Prepare accurate data on targeted districts (villages, population, targeted areas with food distribution… etc.)

-        Prepare data statistics on food distribution.

-        Proper management of had copies of beneficiary households’ lists and proper filing of them.

-        Proper management of software data and files of beneficiary households.

-        Make various registration forms, sheets, survey outputs, post-distribution monitoring forms, logbooks, field assessment forms and other data or inputs from field teams into set databases.

-        Provide reports to Project Manager and track basic statistics and trends from the data, in collaboration with the team.

-        Provide updated figures and information as requested by the Project Manager.

-        Store completed documents in appropriate locations (Soft & Hard copies (.

-        Maintain all computers, printers and networks.

-        Maintain data entry backup on regular basis (hard & soft. (

-        Perform any other office work such as translating, reply to emails and reporting.

-        Documentation of project including taking photos.

-        Design relevant stamps, cards, banners and brochures for the project.

-        Prepare and manage inclusive media coverage for the project activates.

-        Manage the project page on facebook.

-        Provide up-to-date information on the project for the FMF website.

-        Any other duties as required.

Skills and expertise required:

-        BA degree in a relevant field.

-        Previous experience in data entry preferably in food security project.

-        Excellent skill in MS. Access and/or Excel.

-        Excellent reporting skills with high ability in calculation and data management skills.

-        Very good in English language.

-        Committed, highly organized and respect time.

-        Ability to use Email and familiar with electronic correspondence.

-        Able to work under pressure.

-        Familiar with field work, preferably in Lahj districts.

-        Willingness to make frequent field visits to project districts.

-        Willingness to work during weekends and official holidays if required.

 

 

Monitoring & Evaluation Officer

Key responsibilities and duties

-        Prepare pre and post distribution evaluation reports to ensure compliance with rules and regulations.

-        Monitor the work during food distribution days and prepare detailed report on the whole process.

-        Conduct regular field visits to ensure food items are distributed to targeted beneficiary households.

-        Ensure all reports, filing, detailed data, and documentation are fulfilled by the project working team.

-        Make random field surveys and conduct field interviews with beneficiary households to ensure transparency and accuracy of registration and fair food distribution processes.

-        Prepare written remarks and suggestions on improving the registration and food distribution processes.

-        Help in evaluating the work of the project team

-        Ensure all donor standards are implemented by the project team concerning food storage, distribution, and documentation… etc.

Skills and expertise required:

-        BA degree in a relevant field.

-        Previous experience in food security project duties preferably in an international organization or/and experience in monitoring and evaluation duties.

-        Excellent skill in MS. Word and Excel.

-        Excellent reporting skills with high ability in calculation and data management skills.

-        Very good in English language.

-        Committed, highly organized and respect time.

-        Ability to use Email and familiar with electronic correspondence.

-        Able to work under pressure.

-        Familiar with field work, preferably in Lahj districts.

-        Willingness to make frequent field visits to project FDPs and targeted districts.

-        Willingness to work during weekends and official holidays if required.

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