Jobs Vacancies – Food Security Project
The Field Medical Foundation (FMF) is announcing the following jobs vacancies in the Food Security Project :
- Food Security Logistics Officer
- Food Security Logistics Assistant
- Food Security Officer
- Data Entry/IT Assistant
- Monitoring & Evaluation Officer
How to Apply:
Interested applicants should send application by January 10th 2016 by following the steps below:
- Fill in the application form on the following link: http://goo.gl/forms/VTnPiDQs1q
- Send CV (English) to (( jobs@fmfyemen.org )) with the subject heading: the title of job vacancy.
Important:
– Kindly read carefully the job description and skills required below
– Please don’t forget to write the job title on the subject
Food Security Logistics Officer
Key responsibilities and duties
– Direct supervision of FDPs (stores) conditions, rent and safety… etc.
– Supervise the work of FDP monitors, guards and scoopers.
– Directly manage supply chain of food commodities from the donor.
– Assure all food quantities fully received according to donor plans.
– Accurately manage in/out stocks of the field distribution points (FDPs).
– Assure accurate management of way bills including correct calculations, reporting, filing and on time sending of originals back to transporters.
– Support FDP monitors and assist in building their capacity.
– Provide daily up-to-date data about quantities in the FDPs during food receiving and distribution.
– Solve any problem upon occurrence with close coordination of project manager and deputy.
– Ensure enough place to receive food commodities in FDPs with all relevant requirements of food storage according to donor standards.
– Continuous follow up and coordination with donor concerning food commodities dispatch, loses and damages… etc.
– Co-ordinate the supply of food and logistics support in the food distribution points (FDPs) in Lahj.
– Providing the monthly FDP logistic and clerical needs for distribution.
– Selecting and follow up on and advising on FDPs conditions in coordinating with the food Security Officer and FDP Monitors.
– Implementing procurement duties.
– Manage all contract agreements and leases of FDPs
– Follow logistic procedures to ensure compliance with donor regulations
– Ensure all procurement activities are fully and transparently documented through Invoices and Delivery Reports
– Ensure appropriate storage of records of procurement documentation including quotations, requisitions, purchase orders, goods received notes and receipts
– Paying the rent of the field distribution points (Stores).
– Ensure the proper management of FDPs and participate in physical regular check of available food stuffs in the Stores by inventory
– In coordination with the WFP, ensure proper and timely transportation of food to the Stores
– Manage the FDPs cleanliness and organizing
– Ensure security of food received in the FDPs
– Accurately maintain the logistic filing systems ensuring rigorous adherence to logistic processes
– Prepare contracts; negotiate and analyze contract content
– Provide briefings and debriefings for field staff.
– Provide monthly staff assessment for supervised staff.
Reporting & Supervision:
– Directly Supervise FDP Monitors in all districts targeted by the food security project.
– Prepare Daily report on the Available amounts of food in all FMF FDPs.
– Prepare Daily report on Distributed amounts of food in all FMF FDPs.
– Keep Daily up-to-date Way Bill Summary Report for every WFP GFD plan.
– Prepare a monthly report on all logistics activities to the project manager.
– Ensure accurate and on time logistic reports by FDP Monitors and bear full responsibility of any mismanagement or failure.
– Ensure sound FDPs management and smooth opening and closing inventory data management.
Skills and expertise required:
– BA degree in a relevant field.
– Previous experience in logistics preferably in food security in an international organization.
– Excellent skill in MS. Excel.
– Excellent reporting skills with high ability in calculation and data management skills.
– Very good in English language.
– Committed, highly organized and respect time.
– Ability to use Email and familiar with electronic correspondence.
– Able to work under pressure.
– Familiar with field work, preferably in Lahj districts.
– Willingness to make frequent field visits to project FDPs.
– Willingness to work during weekends and official holidays if required.
[divider]
Food Security Logistics Assistant
Key responsibilities and duties
– Assist in supervision of FDPs (stores) conditions, rent and safety… etc.
– Assist in management of supply chain of food commodities from the donor.
– Assist Logistic Officer in assuring all food quantities fully received according to donor plans.
– Assist in managing in/out stocks of the field distribution points (FDPs).
– Assist Logistic Officer assuring accurate management of way bills including correct calculations, reporting, filing and on time sending of originals back to transporters.
– Assist in providing daily up-to-date data about quantities in the FDPs during food receiving and distribution.
– Assist in solving problems upon occurrence under supervision of the Logistics Officer.
– Assist in coordinating the supply of food and logistics support in the food distribution points (FDPs) in Lahj.
– Assist in providing the monthly FDP logistic and clerical needs for distribution.
– Assist in selecting and following up on the FDPs conditions in coordinating with the food Security Officer and FDP Monitors.
– Assist in implementing procurement duties.
– Manage all contract agreements and leases of FDPs.
– Follow up logistic procedures to ensure compliance with donor regulations.
– Ensure all procurement activities are fully and transparently documented through Invoices and delivery reports.
– Ensure the proper management of FDPs and participate in physical regular check of available food stuffs in the FDPs by inventory
– In coordination with the WFP, ensure proper and timely transportation of food to the FDPs
– Manage the FDPs cleanliness and organizing
– Ensure security of food received in the FDPs
– Accurately maintain the logistic filing systems ensuring rigorous adherence to logistic processes
– Prepare contracts; negotiate and analyze contract content
– Provide briefings and debriefings for field staff
Skills and expertise required:
– BA degree in a relevant field.
– Previous experience in logistics preferably in food security in an international organization.
– Very good skill in MS. Excel.
– Very good reporting skills with high ability in calculation and data management skills.
– Very good in English language.
– Committed, highly organized and respect time.
– Ability to use Email and familiar with electronic correspondence.
– Able to work under pressure.
– Familiar with field work, preferably in Lahj districts.
– Willingness to make frequent field visits to project FDPs.
– Willingness to work during weekends and official holidays if required.
[divider]
Food Security Officer
Key responsibilities and duties
– Develop food distribution plans and timetables in coordination with district coordinators under close supervision from project manager and Deputy.
– Prepare accurate lists of targeted areas/villages/neighborhoods for food distribution with detailed justifications in close collaboration with the district coordinators.
– Directly supervise field processes to ensure effective and smooth food distribution in the FDPs in the targeted districts.
– Develop a comfortable, smooth and organized mechanism for food distribution to beneficiary households in collaboration with the project manager and deputy project manager.
– Follow up on sound and comfortable environment in the food distribution points
– Responsible for identification the registered beneficiary households lists in collaboration with the data entry assistant.
– Issue stock requests according to daily distribution plans.
– Plan and follow up the activities of the food distribution.
– Prepare the budget of daily labour wages (organizers, clerks and porters… etc.).
– Paying the wages of daily labour and ensure proper invoicing in close collaboration with the finance department.
– Directly supervise the work of District Coordinators, distribution clerks, organizers,
– Conduct regular meetings with beneficiaries, community leader committees, and partners on the food distribution arrangements.
– Follow up on the quality control of food storage in the FDPs.
– Schedule regular visits to beneficiaries of food security and FDPs.
– Active liaison with relevant stakeholders in the field to avoid any conflict.
– Prepare monthly report on the achieved duties and progress highlighting faced problems and solutions implemented.
– Train staff on relevant subject.
– Perform any assigned task by the project management.
– Provide briefings and debriefings for field staff.
– Provide monthly staff assessment for supervised staff.
– Provide daily food distribution report during distribution period.
Skills and expertise required:
– BA degree in a relevant field.
– Previous experience in food security project duties preferably in an international organization.
– Excellent skill in MS. Word and Excel.
– Excellent reporting skills with high ability in calculation and data management skills.
– Very good in English language.
– Committed, highly organized and respect time.
– Ability to use Email and familiar with electronic correspondence.
– Able to work under pressure.
– Familiar with field work, preferably in Lahj districts.
– Willingness to make frequent field visits to project FDPs.
– Willingness to work during weekends and official holidays if required.
[divider]
Data Entry/IT Assistant
Key responsibilities and duties
Date Entry Duties:
– Prepare accurate lists of beneficiary households’ data in MS. Excel or Access.
– Cross-check and validate beneficiary households’ data before and after being processed.
– Prepare, design and print ration cards for beneficiary households.
– Mange issuing ration cards according to number of HHs.
– Manage accurate and sound records of ration cards issued with returned project copies/slips of ration cards.
– Insure up-to-date inclusive data of HHs, targeted areas, other demographic data.
– Prepare accurate data on targeted districts (villages, population, targeted areas with food distribution… etc.)
– Prepare data statistics on food distribution.
– Proper management of had copies of beneficiary households’ lists and proper filing of them.
– Proper management of software data and files of beneficiary households.
– Make various registration forms, sheets, survey outputs, post-distribution monitoring forms, logbooks, field assessment forms and other data or inputs from field teams into set databases.
– Provide reports to Project Manager and track basic statistics and trends from the data, in collaboration with the team.
– Provide updated figures and information as requested by the Project Manager.
– Store completed documents in appropriate locations (Soft & Hard copies (.
– Maintain all computers, printers and networks.
– Maintain data entry backup on regular basis (hard & soft. (
– Perform any other office work such as translating, reply to emails and reporting.
– Documentation of project including taking photos.
– Design relevant stamps, cards, banners and brochures for the project.
– Prepare and manage inclusive media coverage for the project activates.
– Manage the project page on facebook.
– Provide up-to-date information on the project for the FMF website.
– Any other duties as required.
Skills and expertise required:
– BA degree in a relevant field.
– Previous experience in data entry preferably in food security project.
– Excellent skill in MS. Access and/or Excel.
– Excellent reporting skills with high ability in calculation and data management skills.
– Very good in English language.
– Committed, highly organized and respect time.
– Ability to use Email and familiar with electronic correspondence.
– Able to work under pressure.
– Familiar with field work, preferably in Lahj districts.
– Willingness to make frequent field visits to project districts.
– Willingness to work during weekends and official holidays if required.
[divider]
Monitoring & Evaluation Officer
Key responsibilities and duties
– Prepare pre and post distribution evaluation reports to ensure compliance with rules and regulations.
– Monitor the work during food distribution days and prepare detailed report on the whole process.
– Conduct regular field visits to ensure food items are distributed to targeted beneficiary households.
– Ensure all reports, filing, detailed data, and documentation are fulfilled by the project working team.
– Make random field surveys and conduct field interviews with beneficiary households to ensure transparency and accuracy of registration and fair food distribution processes.
– Prepare written remarks and suggestions on improving the registration and food distribution processes.
– Help in evaluating the work of the project team
– Ensure all donor standards are implemented by the project team concerning food storage, distribution, and documentation… etc.
Skills and expertise required:
– BA degree in a relevant field.
– Previous experience in food security project duties preferably in an international organization or/and experience in monitoring and evaluation duties.
– Excellent skill in MS. Word and Excel.
– Excellent reporting skills with high ability in calculation and data management skills.
– Very good in English language.
– Committed, highly organized and respect time.
– Ability to use Email and familiar with electronic correspondence.
– Able to work under pressure.
– Familiar with field work, preferably in Lahj districts.
– Willingness to make frequent field visits to project FDPs and targeted districts.
– Willingness to work during weekends and official holidays if required.